Mavenlink Helps Improve
Utilization Rates by 15%
for BTM Global

THE CHALLENGE

Excel spreadsheets and Netsuite OpenAir carried BTM through the early years. As the company grew major customizations were needed. BTM reached the breaking point when these tools began to impact productivity. BTM’s search for a better way led them to Mavenlink.

“Nothing came close to what Mavenlink could do,” said Tom Schoen, President and CEO of BTM Global Consulting.

THE SOLUTION

Critical Reports on Business Needs

Mavenlink’s utilization reports, capacity planning reports, and a wide variety of customized reports helped BTM managers create the critical project and resource updates they needed with no coding.

Insights and Dashboards

The BTM team now uses Mavenlink Insights to create dashboards providing the team with an up-to-date understanding of projects and resources

Forecasting for Success

Forecasting revenue, cost, people, and recruiting needs is now very easy for BTM managers. With Mavenlink, project managers are able to better understand their needs and analyze the effectiveness of their past decisions.

THE RESULTS

Complete Dashboard Control

BTM Delivery Managers use a customized dashboard to better understand project financial health, resource needs, and forecasted work. Forecasts are shared with clients to help them understand the project progress. Resource management dashboards created with Mavenlink Insights provide utilization rates by week and month, to compare actual to allocated and improve capacity planning. The finance dashboard helps the team forecast revenue in real-time without the need to export for analysis

Improved Company-Wide Utilization

Mavenlink’s purpose-built project management capabilities have made a positive impact across BTM. Today, project managers have experienced a 15% increase in utilization while employees across the company have found a 10% increase in utilization.

Greater Efficiency Everywhere

Before Mavenlink it would take 3-4 hours to input resource allocations and check for accuracy. Today, it takes less than 10 minutes, greatly reducing admin time that can be redirected to drive further efficiencies. BTM also experiences greater accuracy and time saved across all departments.